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Submitted by emmettoconnell on Sun, 02/01/2009 - 9:17am.
Almost every week this is the "What's on the city council's plate this week" review. I don't cover everything, so if you want the full rundown, read the packet and agenda yourself. In addition to about six other items, the city council's general government committee will take a look (5:30 pm, Tuesday) at the council's email policy this week. This is likely in reaction to this sort of stuff, but its probably a good idea to open up the can of worms of how local elected officials communicate electronically anyway. From the packet, there are no recomendations right now for how the email policy should be changed, but I'd assume you'll probably hear a suggestion that councilmembers not email each other during business meetings. While it's very likely that council members will continue to have the same kind of conversations they've been having over email via notes, side conversations during the meeting and during breaks, writing emails creates a problem. Mostly because there is a public record of private conversations during meetings. Here is the staff report for the topic and the procedures (both the council procedures and the employee manual) that currently cover how email is to be used. Since there aren't any suggestions contained in anything in the packet, I have a few: 1. Make emails to and from the city provided email addresses instantly available. This is possible by tying the email addresses with an RSS feed. This is technically possible, because Google makes it available on all of their free email accounts and their email groups. City staff could try to replicate this feature or we could just give our city council members gmail accounts. 2. Spell out procedures for other than email electronic communication. Yeah, I mean rules for blogging. I'm getting the picture that one major reason city council members aren't more active online is because there is no clear rules for blogging. There are also likely public disclosure pitfalls that haven't been explored. Like if a city council member responds to a blog post regarding city matters and is using his personal computer, is everything on that computer now public record, since there might be records of other public communication on the hard drive? Since I'd like to see more city councilmembers doing this sort of thing, sitting down and thinking out good guidelines would be a good idea. Just for reference, Walter Neary, a Lakewood city councilmember blogs about city stuff and blogs about local electeds blogging. 3. Ban emailing during meetings. For me this is a kind of pointless rule, if #1 above was instituted, but it looks bad, probably best not to do it. Not that these kinds of conversation won't happen without email, but best just to be careful.
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Recommendation
Submitted by Berd on Sun, 02/01/2009 - 9:08pm.I like your recommendations Emmett. Especially the one about having Councilmember emails automatically and immediately available for public viewing. That would be a real breath of fresh air and openness.
Lots to Examine
Submitted by wtneary on Mon, 02/02/2009 - 10:01am.Your suggestions add a lot to the discussion. Speaking as a councilman who blogs from a city up north, I'll toss in a couple thoughts:
- The biggest problem with the current way things work is that most of the people who leave comments to what I write, say, at a newspaper site, are anonymous. And you know what that does. I've got a thick skin, and I know to take anonymous posts in context. But some of my friends are just *horrified* at the kind of 'dialogue' that anonymous posting encourages. I don't blame politicans who are not used to this sort of thing from staying five miles away from blogging.
- The Lakewood City Council decided a long time ago that our emails are the equivalent of letters or memos, and thus disclosable. As a former newspaper reporter, I take some pride in us complying with the law, but there are also and were then other 'open government' advocates on the council.
I sure hope no one is suggesting council members anywhere are emailing each other during actual meetings, because that constitutes a part of the deliberative process covered by the open meetings act. To be honest, I haven't had time to dive into exactly what they are doing in Oly. What we do in Lakewood is that sometimes one of us will send a letter .. a memo .. in the form of an email ... to the other council members in between meetings with factual information and will write something to the effect of 'Please don't reply to this.' Because if council members deliberate by way of email outside of the public view, it violates state law.
- Lakewood is not Olympia, so again I don't know the atmosphere in meetings there, but I will tell you ... some very educated and enlightened people with long track records of involvement in the community will tell you they are offended when they see me typing on the dais. I personally find that reaction jarring, because I used to take written notes. I don't see a difference between typing on a computer and jotting down notes on paper. But with confidence so lacking in government, I've chosen to stop typing during meetings and no longer even bring my computer. I take written notes, and no one complains. Is that odd? Yes, to me. Do other people think my typing is odd? Yes.
This makes me sad, because it means I type less and thus communicate less with citizens on my blog. But I think building confidence is paramount, and if someone is offended by the sight of me typing, I have to take that to heart.
Thanks for bringing your
Submitted by Meta Hogan on Mon, 02/02/2009 - 1:40pm.